Administrative Officer (4-month contract)
Airport area, HK
The HAECO Group is an independent global provider of high-quality MRO services. We offer a broad range of aviation products and services that enable our customers to operate their aircraft, engines and components safely and efficiently. Headquartered in Hong Kong since 1950, our global reach has extended as we have grown. We now have operations throughout the Asia-Pacific region, Americas and other parts of the world.
Based at Hong Kong International Airport (HKIA), HAECO Hong Kong offer a full range of services including airframe services, line services, component services, engine services, inventory technical management, cabin solutions, freighter conversions, technical training and AOG support.
Position Description
This role is a lead role in providing secretarial support to the Group Corporate Development, while supporting the Group Digital and Group HR for general administrative functions. Highly visible as the point-of-contact (POC) to the General Manager, Corporate Development, this role is key to supporting internal / external stakeholders, operational teams, and daily movements of leadership to ensure smooth flow of the overall administration to the Group’s Corporate Development, Digital, and HR teams.
What You'll Do
Communications
- Visible as point-of-contact (POC) for general inquiries to Group Corporate Development, Group Digital, and Group HR teams.
- Support in formal communications and distribution to internal / external stakeholders.
Scheduling
- Coordinate meetings and scheduling with internal / external stakeholders, maintain shared calendars of Group Corporate Development and other teams as defined.
Office Administration
- Process documents for signatory and routing.
- Maintain files and databases as assigned, and monitor statutory requirements.
- Assist in the onboarding of new employees into the Group Corporate Development, Group Digital, and Group HR.
- Provide reports and documents on scheduled basis or per request, and assist in preparing presentation materials
- Undertake ad-hoc projects as assigned
Travel & Expenses
- Arrange travel bookings and itinerary on business travels.
- Prepare expense reports, and coordinate submission on expenses.
- Screen expense reports submitted by employees prior to approval.
- Provide support to members of Group Corporate Development and other teams defined on travel arrangement.
Compliance
- Maintain compliance with HAECO processes and policies.
What You'll Need
1. Technical and other Relevant Experience
- Minimum 5 years of relevant experience in sizeable organization
2. Qualifications and other Relevant Knowledge
- Degree / Diploma holder
- Well-organized and independent; self-motivated; attentive to details; and service-oriented attitude
- Strong communication and interpersonal skills
- Excellent command of English, written and spoken; Cantonese and / or Mandarin an advantage
- Proficient in MS Office (Microsoft Word, Excel, and PowerPoint)
HAECO Group is an equal opportunity employer. At HAECO, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.
Build your career with us and be part of something bigger at HAECO!
Reference ID: 664
Candidates not contacted 4-6 weeks after submission of applications and/or interviews may consider their application unsuccessful.
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